Email Authentication
  • 02 Sep 2022
  • 2 Minutes to read
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Email Authentication

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This article describes the user management capabilities in Azure Documenter for a Serverless360 account with Email authentication.

Add user

Users with the Account owner or Owner role can add new users to Azure Documenter (hereafter referred to as "product") using the Add user option in Users tab of the User management section of the product. An email activation link will be sent to the user's email address, and upon clicking the activation link, the user will be added to Azure Documenter.

The activation link is valid for 3 days, after which the account owner/owner has to resend the activation email.

Add user.png

Role assignment

User can be assigned roles in any of the two ways:

1. Direct role assignment
2. Specified access

  • Direct role assignment refers to the assignment of a role to a user, which will be applicable for the entire product. For instance, assigning a direct role like 'Reader' for a user means that the user has complete read access to all the document configurations in the product.

Role assignment.png

  • Specified access refers to assigning different roles on different product-specific areas. For instance, if an organisation has two document configurations such as Production and Development, a user like a contractor cannot be given even 'Reader' access to Production document configuration. In such cases, the user can be assigned Specified access, by choosing only the document configuration that the user can see, and assign a role for each chosen document configuration, which determines what the user can do inside that document configuration.

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Users who are already added to Serverless360 (members of other products of Serverless360, or do not have any product-permission) are available to be added from the Existing user tab.

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Manage role assignments of users

Managing role assignments of users in the product can be done using several options:

  • An individual user's role assignments can be managed using the Edit permission option in the Actions column under the Users tab in User management section of the product.

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  • User role assignments can be edited in bulk by selecting the users and clicking the Edit permission option under the Users tab in User management section of the product.

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  • User role assignments for a document configuration can be managed using the Users option in context menu of the document configuration in the home page of the product.

Users.gif

Only users having direct access to a document configuration can be revoked access when viewing from the document configuration's Users widget.

Remove user

Account owners or owners of the product can remove any existing user by selecting Remove user option in the Actions column, or select the required users and bulk remove them using the Remove option above the users list.

Remove user.gif

User removed from a product still exists in Serverless360's directory. Account owners can remove the users completely from Serverless360 by navigating to Settings -> Users and choosing Remove user option.


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